Standard conditions of hire


If the hirer is in any doubt as the meaning of any of the following the Hall Secretary, Chairman or Treasurer should be consulted immediately. For the purpose of these conditions the term Hirer shall mean an individual hirer, or where the hirer is an organisation, the authorised representative. The hirer shall not be less than 18 years of age.


  1. The Hirer will, during the period of the hiring, be responsible for supervision of the premises, the fabric and the contents, their care, safety from damage however slight or change of any sort and the behaviour of all persons using the premises whatever their capacity, including proper supervision of car-parking arrangements so as to avoid obstruction of the highway.

  2. The Hirer shall not use the premises for any purpose other than that described in the hiring agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way not do anything or bring onto the premises anything which may endanger the same or render invalid an insurance policies in respect thereof nor allow the consumption of alcohol liquor thereon without written permission.

  3. If alcohol is to be served The Hirer shall first obtain permission from the Committee to obtain a Temporary Event Licence from the Stroud District Council for the sale or supply of intoxicating liquor and shall then make all the necessary arrangements to obtain the licence.

  4. The Hirer shall ensure that nothing is done on or in relation to the premises in contravention of the law relating to gaming, betting and lotteries.

  5. The Hirer shall, if preparing serving or selling food, observe all relevant food health and hygiene legislation and regulations.

  6. The Hirer shall ensure that any electrical appliances brought by them to the premises and used there shall be safe and in good working order and used in a safe manner, subject to clause 3(c) of the Rules annexed.

  7. The Hirer shall indemnify the committee from the cost of repair of any damage done to any part of the property including the cartilage thereof or the contents of the buildings which may occur during the period of the hiring or as a result of the hiring.

  8. If the Hirer wishes to cancel the booking before the date of the event and the committee is unable to conclude a replacement booking the question of payment shall be in accordance with paragraph (4) of the Hiring Agreement

  9. The Hirer shall ensure that the minimum of noise is made on arrival and departure.

  10. The Hirer shall ensure that no animals except guide dogs are brought into the hall.

  11. At the end of the hiring, the Hirer shall be responsible for leaving the premises and surrounds in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents temporarily removed from their usual positions properly replaced, otherwise the committee shall be at liberty to make an additional charge.

  12. The Committee reserve the right to cancel this hiring in the event of the hall being required for use as a Polling Station for a Parliamentary or Local Government election or by election, in which case the Hirer shall be entitled to a refund of any monies already paid.

  13. In the event of the hall or any part thereof being rendered unfit for the use for which it has been hired, the committee shall not be liable to the Hirer for any resulting loss or damage whatsoever.

  14. The Hirer shall ensure that any activities for children under eight years of age comply with the provisions of the Children Act 1989 or any subsequent legislation and that only fit and proper persons have access to the children in accordance with that legislation.

  15. The Hirer hereby accepts responsibility for familiarising themselves with the conditions relating to public entertainment and being in charge of and on the premises at all times when the public are present and shall not engage in any duties which will prevent them from exercising general supervision and ensure the Licensing Authority’s conditions relating to public entertainment are fully complied with.


The Hirer shall ensure that they are aware of:

  • The action to be taken in the event of fire. This includes calling the fire brigade and evacuating the hall.

  • The location and use of firefighting equipment

  • Escape routes and the need to keep them clear

  • Method of operating escape door fastenings

  • Appreciation of importance of any fire doors and closing all fire doors at the time of a fire

  • In advance of the entertainment the Hirer shall check the following items

  • That all fire exits are unlocked and panic bolts in good working order

  • That all escape routes are free of obstruction and can be used safely

  • That any fire doors are not wedged open

  • That exit signs are illuminated

  • That there are no obvious fire hazards on the premises

  • That the appropriate number of competent attendants over 18 are on duty and that all such attendants have been instructed as to their essential responsibilities in the event of fire or other emergencies, including attention to disabled persons, the location and use of the fire fighting equipment available, how to call the fire brigade and the evacuation procedure.

  • In the event of fire or other emergency a written report shall be supplied to the Secretary of the management committee and the Stroud District Council within 24 hours

  • Smoking shall not be permitted anywhere on the premises

  • The number of people on the premises shall not exceed 150 persons dancing, or seated 120 persons.

  • Performances involving danger to the public shall not be given

  • Flammable substances shall not be brought into, or used in any portion of the premises.

  • No internal decorations of a combustible nature shall be brought onto the premises

  • No unauthorised heating appliances shall be used on the premises.

  • The premises shall only be used for public entertainment between the hours of 9.00 am and 12 midnight.